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Schedule for Service Provider ECCE Training – ECCE Registrations, AIM Level 1 and Higher Cap

Schedule for Service Provider ECCE Training – ECCE Registrations, AIM Level 1 and Higher Cap

Early Years Hive

Dear Service Provider,
 
Please see the schedule for Service Provider training on ECCE registrations, Aim Level 1 registration and Higher Capitation registration taking place next week.
 
A webinar link will be emailed to all Service Providers in that area the day before the webinar is scheduled. If you are unable to attend, a recorded version will be made available after the date.
 
Day/Date
County/Division
Time
Tues 18th August 2020
Dublin City
 
10:15am to 11:30am
Tues 18th August 2020
South Dublin
 
12:00pm to 1:15pm
Tues 18th August 2020
Fingal
 
2:15pm to 3:30pm
Wed 19th August 2020
Cork City and County
 
10:15am to 11:30am
Wed 19th August 2020
Limerick, Clare, Kerry
 
12:00pm to 1:15pm
Wed 19th August 2020
Tipp, Waterford, KK, Wexford
 
2:15pm to 3:30pm
Thurs 20th August 2020
Wicklow, Carlow, Laois, Kildare
 
10:15am to 11:30am
Thurs 20th August 2020
Offaly, WestMeath, Meath, Longford, Louth
 
12:00pm to 1:15pm
Thurs 20th August 2020
Galway, Mayo, Roscommon, Sligo
 
2:15pm to 3:30pm
Fri 21st August 2020
Cavan, Leitrim, Monaghan, Donegal, Dun Laoighre and Rathdown
 
10:15am to 11:30am

ECCE September Readiness 2020/2021 on the Early Years Hive

ECCE September Readiness 2020/2021 on the Early Years HiveEarly Years Hive

Dear Service Provider,

Please see the key information and dates for registrations and payments for ECCE on the Early Years Hive over the coming weeks.

Before registrations can commence:

  • Service calendars and fees lists must be submitted before registrations can be approved
  • Services must have signed the ECCE Funding Agreement 2020-2021

Quick guides are available on the ECCE Resources section of the Useful Links page on the Early Years Hive on creating a service calendar and fees list for ECCE.

Registrations open - 17th August 2020

Payments – 21st August 2020

Important: If services wish to be included in the first batch of preliminary payments, services must come into contract prior to COB 17th August 2020. Preliminary payment for ECCE will be made to the bank account associated with ECCE on the Early Years Hive.

The full ECCE 2020/2021 payment schedule can be found here.

ECCE programme year 2020/2021

What’s new?

  • ECCE is now administered on the Early Years Hive.
  • PIP will no longer be used to administer ECCE.
  • All programme readiness tasks; on-boarding, contracting, fees list and calendars to be done by service providers on the Hive.
  • Qualification tasks to be done on the Hive.
  • All childcare registrations to be done on the Hive.
  • Application for Higher Capitation and Aim Level 1 done on the Hive.
  • All service providers’ queries to be issued through the Requests function on Hive.

What is not changing?

  • The ECCE programme has not changed and the rules of the programme remain the same.
  • Registrations will continue to be done by service providers.
  • No CHICK is required for ECCE registrations.
  • A CHICK is used only for NCS.
  • No PSC card is required for ECCE registrations.

If you have any queries, please contact Pobal’s Early Years Provider Centre by logging a Service Request on the Early Years Hive, emailing This email address is being protected from spambots. You need JavaScript enabled to view it. or on 01-5117222, you can also contact your local City/County Childcare Committee.

Early Years Team

​NCS Contracting 2020/2021: Important dates

​NCS Contracting 2020/2021: Important datesEarly Years Hive

Dear Service Provider,

Following on from the previous Programme Contracting and Programme Readiness announcements, we would like to bring your attention to the below points based on the clarification* to the 2019/20 Contract:

  • For services who re-contract to NCS 2020/21 on/before 31st August 2020, there will be no break to payments based on valid registrations/claims. These services will continue to be paid for the 2020/21 programme call until the 22nd August 2021.
  • For any services that do not renew their contract by 31st August, claims will continue to be paid on valid registrations up to week beginning 31st August 2020 (based on the weekly returns, payments will continue to the 6th Sept 2020). All claims will be end-dated after 31st August 2020.
  • Where a Service renews their NCS contract after the 31st August deadline they will be required to create new claims for Children registered in their Service.

We would also like to take this opportunity to remind you of the below points relating to NCS. It is important that providers are aware of these, as this will always be the case with NCS.

  • NCS service calendars for both 2020 and 2021 (current year and the next year) are required on the Early Years Hive in order to cover an award lasting up to 52 weeks. Please see the Service Calendar Quick Guide on the Hive for more information.
  • There is no backdating of claims for NCS. Providers will not be paid for weeks where attendance was not registered. CHICKs need to be fully registered on Hive on the week children start attending in order to receive payments.

*Clarification
Please note that Initial Term in clause 9.1 of the NCS Funding Agreement 2019/2020 will expire on 23rd August 2020 and not on 31st August 2020. This change was necessitated by technical administrative reasons and will not affect payments for those signing up to the NCS contract in 2020/21. For those who do not seek to renew the agreement for a further year on 23rd August 2020, payments will continue until 31st August.

Early Years Team

Early Years Provider Centre: Change of Phone Line Support Opening Hours as of 17/08/20

Early Years Provider Centre: Change of Phone Line Support Opening Hours as of 17/08/20PobalLogo

Our dedicated Early Years Provider Centre (EYPC) is a specific point of contact for queries regarding existing DCYA childcare funded programmes, providing multi-channel support (Phone, Email, and Hive Service Request) to all early learning and care service providers service providers and CCCs.

We reopened our phone support channel on 6th July providing phone support in addition to online support to Service Providers during the hours of 08.30 – 16.30, Monday to Friday.

Following a review of incoming customer call demand, we are now amending our phone channel operating hours to 09.00 – 17.00 Monday to Friday from Monday next, 17th August.

These revised opening hours will enable us to better support the needs of all our customers.

We are conscious of the many asks on Service Providers at the moment and would ask you make use of the readily available guidance material which is available on the PIP Portal or the Early Years Hive before contacting us.

To contact us, raise a Request via the Early Years Hive, email This email address is being protected from spambots. You need JavaScript enabled to view it. or call 01 5117222.

​Early Years Hive Scheduled Maintenance

Early Years Hive Scheduled MaintenanceEarly Years Hive

Dear Service Provider,

The Early Years Hive will be unavailable on Thursday, 13th August for a maximum of 5 hours between 2pm and 7pm due to scheduled maintenance.

During this time, the Early Years Provider Centre (EYPC) will have limited capacity to assist.

We apologise for any inconvenience this may cause and thank you for your cooperation.

Thank you,

Early Years Team

​Webinar: Infection Prevention and Control Guidance for Early Learning and Care and School Age Childcare Settings

Webinar: Infection Prevention and Control Guidance for Early Learning and Care and School Age Childcare Settingsinfectious control

Dear provider,

Please note that the webinar hosted on the 31st of July by the Health Protection Surveillance Centre (HPSC) on Infection Prevention and Control Guidance for Early Learning and Care and School Age Childcare Settings is now available on the First 5 website.

This recorded webinar provides an opportunity for services to get an overview of the public health Guidance directly from the HPSC, the authors of the Guidance. It also covers some of the queries which arose since the publication of the first version of the Guidance and which have been addressed in the revised version (31st July).

Please also note that revised Guidance from the HPSC (31st July) is available on the First 5 website.

The Department would like to thank Prof. Martin Cormican and Mary McKenna for delivering this Webinar.

Kind regards,
Early Years Division.
DCYA.

Email to providers from DCYA re. COVID-19 Sustainability Support Funding

Dear provider,DCYA main logo

On 25 July the Minister announced the Department’s July Jobs Stimulus Funding Package for the Early Learning and Care (ELC) and School-Age Childcare (SAC) sector.

The funding package for the Early Learning and Care (ELC) and School Age Childcare (SAC) sector from 24 August to end 2020 includes:

  1. Continuation of all DCYA ELC and SAC subsidy schemes (NCS, CCSP, TEC) and resumption of the ECCE Programme at existing capitation and subsidy rates, including ECCE Higher Capitation;
  2. Access to the Revenue-operated EWSS. A special exemption for early learning and childcare services to the turnover rule within EWSS has been included to recognise the need to retain capacity in the sector and support parents to access childcare places and get back to work.
  3. A sustainability fund will be accessible to providers (not-for-profit and for-profit) who can demonstrate that the other measures are not sufficient by themselves to enable viable operation of their business.

While services will differ, DCYA believes that the funding package available should allow most services not to increase parental fees and to maintain staff wages while remaining sustainable.

Where providers are struggling with an imminent threat to the viability of the service arising from a demonstrated decline in occupancy and/or demonstrated increase in costs due to the COVID-19 Pandemic, DCYA encourages them to seek financial support in the form of the COVID-19 Sustainability Support funding. A service will need to adhere to its registered Fees List as of 12 March to be eligible to access this funding.

Further detail about the eligibility criteria and how to access this funding will be made available on 14 August.

DCYA encourages providers to review their financial situation in light of the available funding package and wait until they have the full detail to consider whether they may be suitable for Sustainability Funding before making changes to fees or wages.

Regards,
Early Years Division.
DCYA.

Minister O’Gorman’s statement on Covid-19 restrictions in Kildare, Offaly and Laois - 7 August 2020

Minister O’Gorman’s statement on Covid-19 restrictions in Kildare, Offaly and Laois - 7 August 2020DCYA main logo

Dear Provider,

I am writing to give you a brief update on the latest Covid 19 development which you may have heard this evening on media, and to discuss the impact of these measures on early learning and childcare services.

The Government, acting on expert advice, this eveningannounced a temporary return of Covid 19 restrictions for the three counties of Kildare, Offaly and Laois. The restrictions will be in place for two weeks, from midnight today, 7 August.

  • For providers in those three affected counties, early learning and childcare services are allowed to stay open during this period with appropriate protective measures in place. This includes centre based services and childminders.
  • All childcare services are reminded to adhere to the expert advice on reopening the sector, which can be found on https://first5.gov.ie/practitioners/reopening. These standards have helped to keep the children in your care safe and I am very grateful to you for all your efforts in this regard.
  • While services in the effected counties may remain open ( or those planning to reopen later in the month can continue to make necessary arrangements), I realise that some parents may choose not to send their children to their early learning and childcare service for this period. In such cases, where children are funded by DCYA schemes, the unintended absence provisions in the DCYA Funding Agreements will apply, and the Department will continue to fund the child’s place for the period set out in the Funding Agreement (the period differs for different schemes, from four to eight weeks).
  • If any individual services are directed to close by the public health authorities due to Covid 19, the force majeure clause of the Department Funding Agreements will apply, and services should inform the Department, so that funding can continue.
  • My officials will meet with representatives of providers and staff on Monday 10 August to consider any further supports that may be required. We will keep you informed of any updates.

I realise that this is another worrying development for all of us, and especially for those service providers in the three affected counties. The recent increase in numbers of those diagnosed with Covid-19 acts as a reminder to us all that Covid-19 remains in the community, and that we need to maintain continued vigilance.

Thank you again for all the time and effort you have given to protecting children, families and staff whilst offering an important service to your community. As I said above, my officials will keep in regular contact with you and your representatives.

Regards
Minister Roderic O’Gorman
Minister for Children, Disability, Equality and Integration

CCSP & TEC September Readiness 2020/2021 on PIP

Dear Service Provider, PobalLogo

 
Below is the key information in relation to deadline dates for registrations and payments on PIP for the coming weeks. 
 
For detailed programme information, please click on relevant programme links below:
 
Programme
(and links)
Date programme opens for registrations
Final contracting date
Programme call
start date
10th August
14th August
17th August
24th August
21st August
24th August
 
Before registrations can commence:
·        Services must have signed relevant Funding Agreement;
·        Service calendars and fees lists must be submitted before registrations can be approved
 
The below guidance documents are now available on PIP:
 
Payments for TEC and CCSP will be made to the existing bank account associated with the service/programme on PIP; for any changes, please notify the Early Years & Young Peoples Directorate via This email address is being protected from spambots. You need JavaScript enabled to view it..
 
If services wish to be included in the preliminary payments, contracting must be completed prior to dates in table below:
 
Programme
Preliminary payment date
Contracting date completion (in order to be included in  the preliminary payment)
CCSP
14th August
10th August
TEC
21st August
14th August
   
 
If you have any queries, please contact Pobal’s Early Years Provider Centre on 01-5117222, or contact your local City/County Childcare Committee.
 
Early Years Team
 
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